Renewal Reminder and Apportioned Registration News

March 17, 2023 5:05 PM | Rebecca Oyler (Administrator)

As the season turns to spring, the annual renewal of apportioned registration heats up along with the temperature. As always, the deadline in Pennsylvania for renewal is May 31, but it is to your advantage to renew sooner rather than later to ensure that your paperwork can be processed before the deadline. PMTA can help you with this process. If you need assistance, please contact us.

If coming to PMTA for your apportioned renewal, please be aware of the following:

  • PMTA hours for the apportioned process are 10:00 am to 4:45 pm. (Because staff makes daily visits to PennDOT each morning, slight variations may occur.)
Please note that we will be closed for our Annual Membership Conference on April 19 from 12:00 pm to 4:45 pm and on April 20 from 8:30 am to 12:00 pm.
  • Please be sure that you bring the following with you:
    • Completed renewal application
    • Current insurance information
    • Stamped 2290 Schedule 1 form for the tax period July 1, 2022 to June 30, 2023
    • Current and valid driver’s license
    • Payment
    • Total miles driven per state for the period July 1, 2021 to June 30, 2022

PMTA understands from PennDOT that the option to change a fleet’s deadline for their apportioned renewal will be available in the future. In addition, the agency is also working to move the process online for customers. However, dates have not yet been provided for these initiatives. PMTA will inform members when these options is available.

Although little has changed with the process for now, there are several changes occurring in Pennsylvania with apportioned registration that members should be aware of, specifically related to new accounts.

First, due to a bill signed into law last year, which was supported by PMTA, PennDOT has begun providing rolling deadlines for apportioned registration. The result is that, in the future, not all apportioned registration renewals will be due on May 31. For the time being, this only affects NEW accounts. As new apportioned registration accounts are set up, applicants’ renewal deadlines will be one year from the point of registration.

Second, carriers should be aware that PennDOT has been strictly enforcing requirements related to residency when setting up new apportioned accounts in order to prevent incidences of fraud in the industry. These verification requirements have been delaying the process of setting up an account for many applicants, often by several days. PMTA has been working with PennDOT on this process, but delays remain.

No matter where an applicant sets up a new apportioned account – whether at PennDOT, PMTA, or another agent – it is necessary to provide three additional forms of identification to establish proof of residency, each of which is verified and approved by PennDOT.

All Proofs of Residency or documents that Establish Place of Business must show the exact name and address listed on the apportioned registration application. All applicants must provide a valid legible front and back copy of their driver license.

If the applicant is a business, they must provide verification that the business is registered with the Pennsylvania Department of State (a copy of the business’s corporate documents) in addition to at least three of the following:

  • Electric, gas, oil, water, or sewer utility bill
  • IRS Heavy Vehicle Use Tax (HVUT) IRS Form 2290, Schedule 1 Payment Receipt
  • Federal, State, or County Tax Filing
  • Mortgage documents
  • A current municipal government certification of business
  • Pennsylvania Vehicle Certificate of Title or Current Registration Card (except for the vehicle(s) currently being titled or registered)

If the applicant is an individual, at least three of the following must be provided:

  • Most current personal income tax filing (Federal or State)
  • Mortgage document/residential lease agreement
  • Current county-issued weapons permit
  • Gas, electric, water, or sewer utility bill
  • Pennsylvania Vehicle Certificate of Title or Current Registration Card (except for the vehicle(s) currently being titled or registered)
  • IRS Heavy Vehicle Use Tax (HVUT) IRS Form 2290, Schedule 1 Payment Receipt
  • Pennsylvania IFTA Cab Card

Applicants should be aware that additional information may be requested to meet the satisfaction of PennDOT.

© 2021 Pennsylvania Motor Truck Association
910 Linda Lane • Camp Hill, PA 17011 • United States of America
Phone: 717-761-7122 • Fax: 717-761-8434

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